What You Will Do

Gannett Fleming TranSystems is looking for a Project Coordinator to support the needs of several heavy civil/rail infrastructure projects in the GTA region.

Duties And Responsibilities

Coordinate and manage the submission, review, and approval process for all project-related submittals, including drawings, specifications, and technical documents.
Maintain accurate records and logs of all submittals using established project management systems.
Serve as the primary liaison between contractors, consultants, and the client for submittal processes.
Ensure compliance with project timelines and technical standards.
Monitor and track submittals to ensure timely responses and approvals.
Collaborate with the Technical Advisor Team to review and validate submittals for accuracy and completeness.
Prepare reports and updates on the status of submittals for project leadership.
Coordinate between Technical Advisor Team and Contracting Authority to ensure seamless communication and compliance.
Oversee submittal review processes, ensuring alignment with the Project Agreement and construction milestones.
Track deliverables to meet schedules and maintain quality standards.
Support the Contracting Authority by providing recommendations and compliance evaluations.
Review and assess Project Co's submittals, schedules, and deliverables for adherence to the Project Agreement.
Facilitate and participate in meetings (planned, ad-hoc, internal, and external) related to design and submittal review processes.
Prepare and deliver briefings, training sessions, and materials on submittal review protocols.
Collaborate with Project Co to develop effective strategies for submittal review and resolution of NCRs (Non-Conformance Reports).
Ensure all processes conform to Project Agreement provisions, including agreements between the CA and Project Co.
Provide guidance on submittals, RFIs, and compliance-related reports.

Education | Experience:

Preferred Qualifications And Skills

Strong written and verbal communication skills.
Requires excellent time management skills.
Strong attention to detail and excellent organizational skills.
Ability to communicate effectively with multidisciplinary teams and stakeholders.
Ability to work under pressure and meet tight deadlines.
Ability to use Microsoft Office suite, including word, excel and Outlook
Knowledgeable with ProjectWise, Unifier and SharePoint preferred.

Minimum Qualifications

Bachelor's degree in Engineering, Architecture or Construction Management
2 years related experience

Company Overview

At Gannett Fleming TranSystems, we believe in improving the lives of the people we serve. We believe in innovation and social responsibility. We believe in the diversity of our team and the creative solutions they provide. We believe in embracing change and emerging technologies while maintaining an unmatched standard of quality. We believe in creating an environment where employees can thrive at home and at work. We believe in engaging our employees, building lasting relationships with our clients, and, in turn, making a difference in the world.

We offer a comprehensive benefits program, which includes medical, dental, vision and life insurance, our tax-deferred retirement plan, and the opportunity to incentive compensation for eligible positions. We are committed to your personal growth and professional development, so we offer tuition reimbursement, access to internal and external training programs and support active participation in professional organizations.

Gannett Fleming TranSystems is an Equal Opportunity/Affirmative Action Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans’ status or other characteristics protected by law.

Permanent Residency or Canadian Citizenship required for this position. No relocation assistance will be provided for this position. Local candidates will be given preference.

NO AGENCIES PLEASE: Unsolicited resumes from third party agencies will not be accepted.

Location: Toronto, Ontario

Core Business Hours: 8:00 AM – 5:00 PM

Employment Status: Full-Time

Salary Range: Salary dependent upon experience and geographic location

#L1: Hybrid

2025-11657

Gannett Fleming

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