Job Title: Office & Executive Assistant

Company Name: Fluid Events

Location: 2229 Kingston Rd, Scarborough, ON M1N 1T8

In Office Days: 3 Days a Week in Office: Monday, Wednesday & Thursday

Salary Range: $40,000 - $50,000

Company Culture:

Fluid Events is the only event agency in North America exclusively serving non-profits! We craft, run, and jazz up events that change the world for the better! Our vibe? Super creative and teamwork-tastic! We're all about top-notch events and epic service. We dig innovation, mad attention to detail, and all the positive vibes!

We're a small, tight-knit team where everyone wears different hats, bringing unique skills to the table and collaborating to make magic happen. Whether we're planning a gala, a fundraiser, or a community event, we work together to ensure every detail shines. Come vibe with us and rock a team that makes every event a blast and every workday a win!

Role Overview:

Fluid Events is looking for a motivated and organized Events & Office Assistant to become an integral part of our energetic team. This role involves managing office administration, assisting the CEO with event-related tasks, supporting client onboarding, contributing to key events, and handling light bookkeeping and expense management for the CEO. This position is perfect for someone who is detail-oriented, passionate about event planning, and excels at multitasking.

Key Responsibilities:

Office Administration:

Manage day-to-day office operations, including scheduling, correspondence, and office supply inventory.
Coordinate meetings and prepare necessary materials.
Perform basic bookkeeping tasks, including tracking expenses and processing invoices.
Collaborate directly with the CEO to handle all administrative tasks related to client onboarding.
Manage and reconcile CEO expenses and maintain accurate records.

Event Support:

Assist with planning, organizing, and executing events, including logistics, setup, and on-site coordination.
Work with vendors and suppliers to ensure event requirements are met.

Team Collaboration:

Build & foster a team culture that encourages collaboration and relationship building
Support the events team with various administrative tasks and project coordination.
Prepare reports and documentation as needed.

Required Qualifications:

1-2 years of experience in office administration and/or event planning.
Strong organizational and multitasking skills.
Proficient in handling multiple competing deadlines in a fast-paced agency environment.
Excellent written and verbal communication abilities.
Proficiency in Google Suite and Canva
Possession of a valid G driver's license and consistent access to a car are necessary for this role, as errands will be part of the responsibilities.

Preferred Qualifications:

Ability to work effectively in a fast-paced environment and adapt to changing priorities.
Strong organizational skills to work closely with the CEO, managing her dynamic schedule and handling tasks that may be assigned on the fly.

Application Instructions:

Interested candidates should submit their resume outlining their relevant experience and why they are a good fit for this role to nhutchison@fluidevents.ca and apply via LinkedIn by September 12, 2024.

Fluid Events Inc.

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Office & Executive Assistant