As we serve vulnerable youth, all employees working for Covenant House Vancouver must be fully vaccinated for COVID-19. Proof of vaccination status will be required prior to your start date.

Please note: This is a 100% onsite position.

About Covenant House Vancouver

Since 1997, Covenant House Vancouver has provided relentless support for youth experiencing, or at-risk of experiencing, homelessness. We provide support to young people age 16 to 24 who have experienced a wide range of early life and ongoing, complex trauma; including physical, sexual and emotional abuse and neglect. Our purpose is to serve all youth, with absolute respect and unconditional love, to help youth experiencing homelessness, and provide a safe and supportive environment for all youth in need.

Working at Covenant House will be one of the most meaningful things that you’ll do in your life. However, you will be confronted with significant issues in this work and frankly, this work is not for everyone. In the course of doing your work, particularly for those doing frontline work, you will be exposed to the trauma of others. The youth we serve may also experience overdose, physical harm perpetuated by self or others and even death. Because we provide a relational model of care, the harms our youth experience can impact us in varying degrees.

While we provide training for youth workers on avoiding what we call vicarious trauma (namely, the trauma you can experience or take on by hearing other’s traumatic stories), and a generous allowance for counselling, it is still difficult work that can and does take its toll on many employees. Self-awareness and self-care are key. Some candidates and employees decide during the recruiting and probationary periods that this work isn’t for them, and that is totally fair.

We will provide more information on vicarious trauma during recruiting and on-boarding, to help you decide if Covenant House is the place for you.

The Impact the Purchasing Coordinator in the Finance Department can make:

Reporting to the Controller, the Purchasing Coordinator manages the procurement of cost-effective supplies to support the growing needs of Covenant House Vancouver (CHV). The ideal candidate should be detail oriented, computer savvy, and have experience in contract negotiation.

How you will contribute:

Responsible for the full cycle of the purchasing process, including maintaining a network of reliable suppliers, performing cost analysis, sourcing, quotations, timely order placement, monitoring or order delivery timelines, and resolving any discrepancies or delivery issues, purchasing invoices to be verified and submitted for payment process
Respond to purchasing inquiries from departments / employees in a timely manner and communicate purchasing policies and procedures to staff with purchasing needs
Determine if inventory quantities are sufficient, ordering more supplies when necessary
Develop and review contractual agreements to ensure the organization is compliant with legal or contractual requirements, and make recommendations on products/services/terms based on evaluation and assessment
Prepare and maintain accurate records and documentation on all solicitations, responses, purchases, contracts, correspondence
Prepare and enter purchase orders into an accounting system (Sage 300 or another upgraded version)
Input pricing data, distribute/mail packing slips, invoices, purchase requisitions, and purchase orders to Finance Department
Assist with internal and external audits, as required
Oversee the external inventory storage for the agency, providing the monthly inventory list to department managers (disposals determined by liaising with department managers and external storage company)
Provide backup coverage for other finance positions – Accounts payable Position
Providing other administrative support to Finance Department as required

Who are we looking for?

Education and Experience:

College Diploma/Certificate or equivalency
Two plus years of purchasing experience required
Knowledge and ability to use Sage 300 or other equivalent system
Strong Microsoft Excel skills and proficient in Microsoft Office
Familiarity with relevant laws and regulations, such as import compliance

Competencies:

High degree of critical thinking and analytical skills
Excellent communication skills and team player
Takes personal ownership and responsibility for the quality and timeliness of work commitments.
Adapts approach, goals, and methods to achieve solutions and results in dynamic situations.
Diligently attends to details and pursues quality in accomplishing tasks.
Follows organizational guidelines, professional standards, regulations and principles.
Demonstrates reliability and integrity

Compensation

The successful candidate can expect a starting salary of between $54,800.20 and $68,504.80 depending on factors such as internal equity, experience, competencies, and education. Once hired, salaries are reviewed annually following the annual performance review and successful employees have the opportunity for their salary to increase, over time, up to the maximum of the pay band, currently $82,209.40.

Total Rewards

This position has excellent extended health and dental benefits for you and your spouse & children, including generous counselling benefits. During the first year, employees receive three weeks’ paid vacation, increasing to four in the second year; we have paid sick and personal leave and a matching Registered Pension Plan, investment in professional development, and more. If you’d like more information on what we offer, please ask!

We have been recognized as one of Canada’s Top 100 Employers for 2024!

Diversity, Equity & Inclusion

Covenant House Vancouver is a secular organization that welcomes and serves young people from all backgrounds. While the international federation to which we belong was founded in the 1970s by members of the Catholic Church, we are not aligned with any specific faith traditions.

CHV is committed to upholding diversity, equity, and inclusion in our workplace. We actively encourage applications from members of groups with historical and/or current barriers to equity, including, but not limited to:

Persons from groups marginalized due to race, ancestry, colour, religion/spiritual beliefs, or place of origin;
Persons with visible (physical) and/or invisible (mental) disabilities;
Persons who identify as women;
Persons of marginalized sexual orientations, gender identities, and gender expressions; and
Indigenous persons.

We recognize that many of these identities intersect and that therefore, diversity, equity, and inclusion can be complex. We value the contributions that each person brings and are committed to ensuring full and equal participation for all at Covenant House Vancouver.

We love what we do and try to make a difference every day. Covenant House Vancouver offers a competitive salary with a great benefits package and excellent opportunity for training and career advancement. If you are looking to join a place where we have a purpose and aim to achieve positive outcomes, please join us by applying.

If our recruitment process does not work for you, let us know. Let’s see how we can work together to get to know you and see what might be a great fit!

Covenant House Vancouver

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Purchasing Coordinator