Primary Objective of the Position:

The Executive Assistant will primarily be responsible for providing confidential administrative support and efficiently managing all facets of the Executive Chairman office.

Essential Position Functions:

Provides high-level administrative support and assistance to the Executive office.
Provide confidential administrative support including: preparation of business travel & seminar arrangements, and meeting scheduling, agenda development, expense reconciliation, and minute taking.
Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.
Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
Assist in the development of corporate communications/correspondence (internal and external as required).
Develop and cultivate collaborative relationships with peers, members of the Leadership Team, and external partners.
Develop effective processes to assure efficient delivery of information.
Welcomes guests and customers by greeting them, in person or on the telephone, and answering or directing inquiries.
Make arrangements for beverages, lunches, dinners, etc. for meetings as requested.
Attend and screen all calls for the Executive office.
Responsible for efficiently organizing files, documents and correspondences for the Executive Chairman’s office.
Coordinating with third party partners and efficiently managing all existing memberships, loyalty programs, sporting events and other enrolments of similar nature.
Order all stationary for Cargojet and maintain inventory for office supplies and equipment.
Coordinate and maintain all office services for office needs, including insurance providers, vehicle arrangements, supplier certificates, phone and utility providers.
Perform customer service and reception duties as required.
Support with all administrative duties and directives as assigned.
Other responsibilities and projects as may be required.

Minimum Qualifications:

Bachelor Degree or equivalent.
Minimum 5 years of progressively responsible and diversified Secretarial & Executive Assistant experience.
Excellence using standard functions in Microsoft Office (Word, Excel, Outlook)
Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Ability to function well in a high-paced and at times stressful environment.
Knowledge of Speed writing is preferred.
Ability to handle a large volume of work and competing priorities with minimal supervision
Exceptional judgment and discretion in managing highly sensitive and confidential information
A quick thinker who brings a positive and high-energy approach to getting things done
Strong organizational and administrative skills; attention to detail is a critical part of this role
Ability to work both independently and in a team environment
Maintain efficient office procedures and a system for keeping track of multiple, competing priorities.
Professional communication with co-workers, and clients
Demonstrated competency with verbal and written business English, spelling, punctuation, and grammar

Important to Know:

Cargojet is an equal opportunity employer. We thank you for your interest. Only those candidates selected for an interview will be contacted.
We are committed to providing accommodations for persons with disabilities. If you require accommodation, we will work with you to meet your needs.
At Cargojet, we make safety the highest priority. Because of this priority and as we operate in a safety-sensitive environment, we require all employees to abstain from consuming Cannabis, in and outside of the workplace. This is a critical element of our drug and alcohol policy that all employees must comply with at all times.

Cargojet

New Jobs

Executive Assistant