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Position Type

Full Time

Application Deadline Date

December 15, 2024

Salary Range

$42,000 - $48,000

Job Location

Vancouver

Employment Type

Employee

Expected Start Date

January 6, 2025

Additional Info

Job_Description_Administrative_Coordinator_2024.pdf

The employer is committed to creating an inclusive and diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, age, marital status, family status or disability.

The employer welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Administrative Coordinator

Position Summary

An exciting full-time opportunity has arisen within BC Soccer at its Vancouver office. BC Soccer is seeking a highly organized, detail-oriented, energetic, customer service focused, and proactive professional for the position of Administrative Coordinator. The Administrative Coordinator, based at the front desk, is a part of the Finance & Administration team and is responsible for supporting all member services of

the organization including, but not limited to reception, office coordination, membership relations, and form management, meeting and event coordination.

Specific Responsibilities

Responding to general inquiries from members and the public
Managing and processing Member form submissions
Assisting members with Insurance related queries

General Office Administration, Including

Greeting visitors
Managing and maintaining the phone system
Overseeing incoming and outgoing mail and packages
Providing General office administrative support (monitoring office and kitchen supplies, preparing documents, switchboard)
Coordinating travel arrangements for staff, board, and contractors
Risk Management
Coordinating and tracking all association specific criminal record check activity
Supporting the maintenance of the BC Soccer Risk Management Guide

Event Support And Coordination Including But Not Limited To

Meetings of Members (Annual General Meeting, Special General Meeting including the Annual Awards and Scholarships Banquet, other events)
Internal staff and board functions
Coordinating and preparing materials and food/beverage (as necessary) for meetings
Managing meeting room bookings

Supporting the Finance Department, including but not limited to;

Processing cheque and credit card payments
Matching incoming payments to invoices
Filing

Member Registration (including But Not Limited To)

Analyzing and summarizing registration data for invoicing
Registration payment/data collection, follow-up and reconciliation
Registration data analysis
Monitoring and reporting
Training and supporting users
Various special duties as assigned by the Manager of Administration

Required Knowledge, Abilities, Skills, Training, Experience, And Education General

Commitment to delivering high standards of customer service and appropriate experience to demonstrate this.
Open minded and self-starter
Exceptional organization and prioritizing skills
Willingness to take initiative and always look to improve
Able to compose both routine and non-routine correspondence
Able to work independently and in a team environment while maintaining confidentiality
Able to establish and maintain effective working relationships with colleagues and the BC Soccer Membership (Clubs, Districts, Leagues, etc.) while supporting the overall structure and philosophical strategy set out by the British Columbia Soccer Association
Able to represent BC Soccer as required, including traveling should it be required
Willing to submit CPIC (Criminal Records) clearance
Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook)
Ability to analyze data
Fluency in English
Experience in a non-profit working environment and a passion for sports would be an asset
Willingness to learn and interpret BC Soccer Rules and Regulations
Post-secondary certificate (or courses) in business/office administration (or a related field) would be an asset

Remuneration

The position will include full benefits and a competitive sports industry salary commensurate with experience. The expected salary range is $42,000-$48,000.

Application

Interested applicants should submit their resume, cover letter, and salary expectation range to BC Soccer to the attention of Farideh Zarei, Manager, Administration at feedback@bcsoccer.net Opens in a new window (email subject: Administrative Coordinator). Applications will be received until the position is filled.

Apply via Email

Canadian Sport Institute Atlantic

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Administrative Coordinator