Job req ID: 2068

Title: Project Coordinator, Real Estate

Location: 1 University Ave Suite 1700 , Toronto , ON

Department: Real Estate

Employment status: 24-month contract

PURPOSE OF ROLE

Under the direction of the Real Estate management team, the Project Coordinator coordinates and administers supporting real estate activities, procurements and tasks over extensive cycles to support project owners (Directors) enabling them to focus more broadly on the fulfillment of the vision, strategy and master plan associated with their respective projects. The Project Coordinator adds value primarily by managing the flow of project-related written and verbal correspondences and by researching, analyzing and processing important documents to advance and maintain project momentum. The Project Coordinator is a pivotal member of the regional Real Estate team, performing a broad range of tasks and activities in support of the regional office operations.

KEY FUNCTIONS

1. Participates in transactions involving the sale or lease of land.

Assist in managing the transaction process from pre-marketing to close, including the preparation of marketing collateral, market data and research, and management of the due diligence process/data room.
Assist with various research and analytical work related to the company’s existing pipeline and deal flow such as looking for comparable transactions.
Ability to review and understand real estate documents (e.g. financial statements, lease agreements, loan documents, appraisals, etc.) to verify and abstract imperative information.
Assists the regional Real Estate team with due diligence.
Assists with the preparation of, and fulfilling obligations related to agreements of purchase and sale and lease agreements.
Ensures copies of contracts/agreements are forwarded to the appropriate offices (regional office, Finance, Corporate Affairs), and properly classified and filed for auditing.
Prepares Sales Abstracts/summaries for senior management approvals.
Collaborates with legal counsel, providing information for closing, i.e. purchaser details, property tax adjustments, proper execution of closing documents (transfer deed) according to CLC’s Delegation of Authority, adjustments for closing.
Finalizes closing documentation (i.e. ensures receipt of fully executed transfer deed and survey plan prior to closing).

2. Provides support to the region in the areas of project management and procurement related to property/land disposals or acquisitions, master planning, redevelopment, and servicing/construction and provides necessary follow-up to ensure timely completion.

Prepares and administers technical documentation, including Request for Proposals (RFPs) and associated procurement documents.
Prepares and administers contracts, ensuring proper authorization within CLC’s delegation of authority, verifies and monitors all subsequent accounting transactions, and initial draw down status.
Participates in planning (i.e. physical, regulatory), servicing, and project management reviews/initiatives.
Assists with the development and coordination of consultant selection processes.
Assists with the direction/work of external multidisciplinary team (real estate brokers, contractors, engineers, home builders, surveyors, architects, planners, leasing managers, etc.) to achieve project objectives.
Takes minutes at internal and external meetings with stakeholders, consultants, government and the public.
Follows up with a wide range of stakeholders (e.g. government, public, other corporations, etc.) to support project development objectives.
Assists in preparation of documents for Board submissions; conducts analysis and supports the preparation of progress reports for Senior Management, Board members, steering committees, and other audiences, as required.
Prepares engagement letters for approval, with adherence to CLC policies and guidelines.
Administers agreements until completion, ensuring adherence to policies and guidelines, e.g., compliance with CLC’s procurement process.
Monitors servicing and other contracts, identifying irregularities within deliverables, variances or other issues, and prepares activity reports.
Provides administrative support for posting of public notices in local media and on CLC corporate communications platforms such as project web sites.
Researches and reports on industry trends, regulatory context and planning legislation.

3. Participates in the budget process, including the review of contract amounts/details, progress claims and invoices.

Participates in the preparation, review and implementation of divisional and regional short and long term planning activities (budgets, strategic and business plans).
Works with the regional/project accountant to provide necessary supporting information/documentation.
Assists in the preparation of cash projections and revenue and expenditure forecast for the annual 5-year Corporate Plan, monthly financial statements; analyzes costs against budgets/contracts to identify risk of budget over-run and controlling payments.

In addition to the Key Functions listed above, the Project Coordinator is also responsible for the following tasks:

Assist with the marketing, branding and public relations of development projects including coordinating events, managing digital marketing assets and directing creative illustrations such as renderings and videos.
Support the asset management activities of the company’s real property.
Maintenance and administration of various databases (e.g. FigBytes).

QUALIFICATIONS AND EXPERIENCE

Post-secondary education, college degree, business or technical diploma or sufficient equivalent work experience in one of the following fields required:

- business,

- real estate,

- marketing,

- engineering,

- architecture,

- urban planning,

- other construction / development related fields (surveyors, appraisals etc.).

Minimum of three (3) to five (5) years of experience in land development and/or construction required.
Good knowledge of all aspects of real estate development and delivery processes as well as current industry trends and practices.
Project management or contract management training and/or experience required.
Advanced knowledge of Excel, Word, Outlook and Powerpoint required.
Knowledge of general business principles, financial management, as well as, environmental issues/remediation techniques are assets.
Working knowledge of Microsoft Project, AutoCAD, an asset.
Procurement experience, an asset.
Bilingual in English and French, an asset.

To express your interest in the role please submit your application by following the link here before October 18, 2024: https://jobs.clc.ca/job-invite/2068/

Canada Lands Company CLC Limited is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, Canada Lands Company is proud to provide employment accommodation during the recruitment, selection and/or assessment processes. Should you require an accommodation, please inform us as soon as possible and we will work with you to meet your accessibility needs.

Job Type: Fixed term contract
Contract length: 24 months

Work Location: Hybrid remote in Toronto, ON M5J 2P1

Canada Lands Company | La Société immobilière du Canada

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